Graduate Student Engagement and Dissemination Award application

Purpose of the award

Pending funding availability, this award provides up to $1,000 to pay toward conference attendance (unless the conference is Ohio-based, more information below) or manuscript publication per student to cover airfare, ground transportation, lodging, meals, conference registration fees, poster printing or manuscript publication fees.

Please note that this application requires explanation of all expected costs related to conference attendance or manuscript publication, and this award will cover up to $1,000 of the total costs. Estimates for each expense category for conference attendance are acceptable, as some expenses may differ slightly when conference travel occurs. However, expected costs for manuscript publication must be exact, as this information should be available in your manuscript submission portal.

This award is not guaranteed. Approval is granted on a case-by-case basis. If a given conference or publication costs more than $1,000, students can petition for a one-time exception to request more support.

Eligibility for the award

Students must be an MPH, MS, or PhD student in the Division of Epidemiology at the time the funds are to be used. Further, students must be presenting work (through an oral or poster presentation) at a conference (unless the conference is Ohio-based, more information below) or be a lead author on a manuscript to receive funding. Students who have not received this award in the past or who received less than $1,000 will receive priority. Additionally, oral presenters will receive priority over poster presenters. Students must complete this application at least two months prior to the conference or at the time that the publication fee is known to be considered for this award.

Important notes for use of this award to attend Ohio-based conferences

The Division of Epidemiology encourages use of this award to support students who wish to attend a conference based in Ohio. The allocation for Ohio-based conference attendance is different; students can only receive this award once and are eligible regardless of whether they present at the conference. Use of this award for Ohio-based conferences will not count against the maximum $1,000 award described above. For Ohio-based conferences, this award will only cover registration fees and an allowance for ground transportation, meals and poster printing (expected limit of approximately $100).

Requirements of the award

Those receiving this award for conference attendance are expected to provide three deliverables on their presentation (no deliverables are required for those attending but not presenting at an Ohio-based conference):

• A photograph related to the presentation
• A short write-up about your research (limit of 250 characters)
• A quote related to your presentation experience or motivation for the work

Those receiving this award for manuscript publication are expected to provide one deliverable: A copy of the published manuscript.