Human Subjects
Most sponsors require an IRB-approved protocol before they will issue the notice of award. For all research involving human subjects, the PI follows the requirements of the OSU Office of Responsible Research Practices.
Research involving cancer must be approved by the OSU Comprehensive Cancer Center Clinical Scientific Review Committee before the PI submits the protocol to the OSU Biomedical IRB.
Research With Animals
The Animal Care and Use Program (ACUP) is responsible for all animals used in research, teaching and testing in the agricultural and biomedical programs at Ohio State. Those conducting research with must complete required trainings and secure the necessary approvals for research with animals.
Intent to Fund – Office of Sponsored Programs
OSP, and oftentimes the PI, receives an email notification from the Sponsor indicating the intent to fund a proposal that was submitted. The PI notifies their GM upon receiving an award notice. The email notification may request additional information be submitted before the official Notice of Award (NOA) and executions of the award contract. Once the award contract is executed, OSP sets up the award structure in Workday and the lead contact PI receives a notification of the award details to their Workday inbox.
Just In Time (JIT) Documents
JIT documents are specific to the NIH. If a PI’s proposal is in the funding range, NIH will send a message about preparing JIT documents to the PI. This is not a notice of award; it is a notice that the PI may want to begin preparing the documents necessary for a true NOA. Upon receiving a JIT message, the PI begins the process (if not already initiated) to obtain any compliance required documents; these may include approvals of Human Subjects determinations and protocols, animal subjects, data, and export controls.
NIH emails the NOA to the PI and OSP, upon which the SPO notifies the PI and GM of the award. The SPO submits the JIT documents prepared by the PI and the project team via the eRA Commons by the deadline specified in the notification. Co-investigators who receive requests for JIT documents consult with their GM. In general, in case of any uncertainty about JIT messages, the researcher consults with their GM.
